If you search for “how to save outlook emails as pdf on mac” you will find different tools and online services. Whatever the solution you look for, make sure you find a secured solution as you are dealing with email files.
Outlook for Mac is an email service provided by Microsoft. It is the commonly used email client to communicate and offers an advanced email management facility. The need of users is incrementing simultaneously with the Outlook user. Therefore, we are discussing one of the queries related to Mac Outlook i.e., to convert Outlook Emails to PDF Mac.
Read one of the user’s concern,
“Hi, recently I received a bunch of important emails on my Outlook account. These are really important and confidential email messages. Now, I am searching for a method to convert all my email files to PDF document format for security reasons. Is there any method or technique to convert all the Outlook Mac Emails to PDF at once? Using the email applications print option is not suitable in this circumstance.”
After reading this it is quite clear that every user is looking for a solution that could offer a secured batch conversion. Therefore, before jumping into the solution let’s go through some vital facts of software or online service selection.
Features to Expect Before Choosing a Tool
While opting for a solution or service keep in mind to have the best solution out in the market. Usually, the developer or the software owner might convince you by offering 2 or 3 emails to PDF conversion. So, I will point out some of the major traits a tool must-have.
Delivers Secured Service
A tool must provide a safe and secured solution when converting a particular email file. The email files are private and confidential; therefore, you must get the services that offer a complete secured process.
Provide Accurate Result
After saving the email files in Adobe PDF format, you must get accurate results without causing any modification to the email messages. The utility should only change the format of the file, not the information in the message.
Batch Conversion, if possible
When we search for saving email files in PDF format, we are looking for a batch process. If not, then it’s fine. However, if a tool is offering batch conversion, then it is worth having for the future.
Independent Software
When we are using a third-party tool or an online service for conversion, the installation or assistance from another is software should not be the tool’s prerequisites.
Supports on all Mac Versions
Outlook for Mac Emails to PDF Conversion tool must work smoothly on all the macOS. Moreover, must work on the latest versions of OS X.
How to Save Outlook Emails as PDF on Mac
As per the universal feature of email services, Outlook for Mac also provide the option to print Outlook Emails in PDF format. As it can be considered as the manual method to save Outlook Emails in PDF format on Mac. After performing the common method to save emails in pdf format, if you are not satisfied, get the automated solution mentioned in the article.
Manual Method to Convert Outlook Emails to PDF on Mac
First of all, let me walk you through the steps to convert the Emails files in Outlook Mac to Adobe PDF format,
- Start Outlook and select the Emails to save as PDF.
- Right-click the email message and choose the Print option.
- In the next tab, select the PDF option and choose Save as PDF.
- Then, browse the destination location to store the PDF file in the desired location.
- Finally, it will take you to the destination location.
We all know the manual process of saving the emails files in PDF format one by one using the Print option. More often this approach is used to print Outlook Emails files as PDF documents.
Limitation: There is a high chance of Data loss after performing this method. Alongside, it is applicable only if you have a few Outlook emails to save as PDF. It takes a large amount of time and users need to have the patience to perform the task. For batch conversion, the best solution is an automated Toolkit.
Professional or Automated Solution – Outlook Emails to PDF Format
The toolkit is MacUncle OLM Converter. This method is for users looking to save batched of Outlook Emails as PDF on macOS. The tool is compatible with all Mac OS X 10.8 Mountain Lion and above editions. Add multiple Outlook for Mac OLM data files to the software interface and save the email files in different formats as per the requirement. Along with the email messages save all the documents attached to Mac Outlook in PDF format.
Store the files in any desired location or save the resultant file to the default destination location Desktop. Offers file naming section to rename the files based on Time, Date, Subject, etc. Get the exacted result even you are performing batch Outlook Emails to PDF process. All the email formatting, as well as the folder structure, will remain intact after the whole process.
Also get a Document Report of the complete conversion process with the details – destination location, number of email files, file format, etc. Within a minute save all the data in PDF without concerning the data in the Outlook OLM files.
Trial Version Limitation: The demo version only allows conversion of 25 Outlook Emails to PDF. To convert or save Outlook Emails as PDF on Mac get the Business edition of the tool. Using the professional version, you can convert multiple email files to PDF or any format without any restriction.
Why the Automated Solution is Better?
As we discussed before the vital features a software must possess in terms of email files. The toolkit mentioned here follows almost all the features and also offers other useful traits. Here are the features of the application that caught my attention:
Simple Software Interface: It has a simple and self-guiding interface. It can be used by anyone even if you are a novice to the computer. It has two different buttons to add Outlook Emails (OLM) as single files or a whole folder with OLM files. After completing the process it automatically opens the folder where you have saved Outlook Emails as PDF files.
Store PDF Files at Desired Location: Choose any location by browsing the destination location. Else you can save the files to the default location provided by the software as Desktop. Wherever the location is, you will be taken to the location after the whole process completes.
Reliable Price: After testing the tool for free by saving Outlook Emails as PDF on Mac, activate the business version with the license key. As this will provide the software you can your life without any restriction.
It also has other features such as selective conversion, in which one can choose the preferred emails.
The Bottom Line
In conclusion, the article is all about how to save Outlook Emails in PDF format on Mac Machine. I have covered two different methods to convert the Outlook Mac messages to PDF format. You can choose any method, still being a product user, I would recommend the automated method. The choice is yours, get away with any solution.
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