Whenever we attend an event we just comment about how good or bad it is. Even we also suggest different ideas in our discussion. But no one ever realizes the hard work behind it.

Showing respect to someone’s effort is a different thing but the ability to arrange an event is a different thing. For your best event experience, it is better to hire an experienced agency like Event Production London. An experienced agency can determine all unseen threats to the event and know about all opportunities which can enhance the experience of an event.

Important Factors to Consider Before Event Planning:

·        Need of The Event:

For which purpose your client want to arrange an event. The purpose of the event helps you in determining the track which you have to follow while arranging an event.

·        The theme of The Event:

Every organization has its value. They want a theme of the event in harmony with that value. So, clarity of theme reduces the uncertainty of track.

·        The venue of The Event:

Do visit the venue of the event before planning. Consider whether your venue can accommodate the number of audiences? How far the venue is from the residence or hotel of your guests? Is there enough space for a stage in the venue with separate rooms for crew, equipment, and performers?

Is there enough boards to supply electricity to all kinds of equipment? What is backup support of electricity in absence of an energy supply? Do they have to pay the electricity charges separately?

You need to address these questions before finalizing any venue for the event. Don’t just trust the choice of your client. If you find it unsuitable for the effective conduction of the event. Convince your client to think of another option.

The procedure of Event Production:

·        Meeting with A Client:

The event producer of Event Production London must have a meeting with a client. In this meeting clients briefly explain the purpose of the event and what is his expectation from this event. The event producer discusses in detail with a client the needs of an event to make sure that he has clearly understood his need.

·        Event Planning:

After a complete understanding of the need, a team of event production agency join heads for the planning of an event.

Event planning includes:

• Planning of security at the entrance.
• How to manage the entrance and exit of the audience.
• Transportation of guests and performers from their residence to the venue.
• Which kind of equipment is needed and to choose which rental company is suitable?
• What kind of stage needed for the event?
• What kind of decoration is suitable for a venue?
• Rules and regulations of the event.
• Risk planning of an event.

·        Distribution of Tasks:

After planning the event producer distribute tasks between his team. This distribution is necessary because of efficient task completion. Clear communication of each duty is necessary.

·        Controlling of Tasks:

After the distribution of tasks, the event producer save a record of all tasks assigned to different people. This information is very helpful in monitoring the task of each team member. He is responsible to assist his team if they are experiencing any difficulty in accomplishing their task.

·        Conduction of Rehearsals:

The event producer is the most senior and experienced member of the Event Production Company in London is responsible to conduct rehearsals before the event. During rehearsals, any flaw of any step-in event production can be recognized easily.

This initiative makes it easy for the event producer to eliminate flaws. Due to this at the original event audience experience a flawless event.

Guidelines on Conducting an Event in This Pandemic:

We all know that this pandemic has changed the trend of conducting an event. We can’t eliminate this pandemic on our will. We have to deal with it by using safety measures. Everyone knows that social distancing is one of the key safety measures of this pandemic.

It is a common observation in gatherings people don’t bother to care about social distancing. Once they get a chance of meeting their friends, they forget that any pandemic exists in their lives. Some people also think that there is no pandemic it is just a rumour now. It is just a way of threatening people.

So, to conduct a safe event producer has to deal with multiple schools of thought regarding the pandemic. He must communicate complete guidelines to his staff, guests, and performers. Use the sitting arrangement in such a way that it automatically supports social distancing.

For the audience, issue official guideline on behalf of the Event Production Agency in London or any agency event producer is working for. Keep guidelines clear to avoid any further disturbances. You can’t threaten people from Corona to implement social distancing. It ultimately put a bad impression on your event agency.

If even after the issuance of guidelines people don’t follow guidelines, here are some measures which you can take to ensure the safety of your event.

• Use machines to check the temperature of attendees at the entrance.
• Sanitize each person before the entrance.
• Make face masks compulsory for each guest.
• Ensure sanitization of the venue.

Use a low volume of the speakers to facilitate the communication of people through distance.

This article shows a detailed overview of how the event production agency conducts events for their clients. Which factors and phases play an important role and how they can conduct it in this pandemic.