Announcing: What Features to Look for While Selecting Smart Visitor Management System
If you are unfamiliar with smart visitor management systems, choosing the best one for your organization or workplace can be daunting.
How do you evaluate tools which are of high priority? Which visitor management system perfectly fits your workplace’s needs?
Long lost are the days when traditional methods like pen and paper were used to track the visitors handled by an organization in a day. A piece of paper is frequently updated with the paper binder where they had to fill in their details. And, the staff then used to notify employees that there are visitors for them in the lobby. The sheets used to get filled in by details & they were shredded when they were of no use. You have to pay somebody to sit at the front desk so that they can attend to the visitors.
Guest registration software can do a lot more than just check visitors in. This powerful software is intended to automate guest check-in procedures with no manual effort or minimal supervision from the staff.
What else you will go through within this editorial article is here –
Table of Content
Let’s hear out the rumble…
The visitor management system provides a contactless sign-in experience, they come with the capability to print visitor badges, walk the visitors through safety videos along with evacuation management, and present policies.
Visitor management system India comes with unlimited pre-registration attributes that enable the hosts to sign-up their visitors even before they arrive, allowing for the faster check-in & check-out procedure once the guests arrive at their premises.
Combined with the capability to customize check-in & check-out fields, smart visitor management systems are tailored to address the unique needs of the company & make the procedure of monitoring & tracking visitors to your premises faster. The visitor might be a customer, client, contractor, consultant, candidate, or cousin of the company’s CEO, or any other worker. Anyone who is not a full-time employee is a guest of your office premises.
With a digital Visitor Management System, you can track your visitors in real-time as per your business security needs, and also ensures the privacy & accessibility of your guests.
9 Features that will Amaze you of Smart Visitor Management System in 2021
There are many features to look for when choosing the web-based iPad check-in system. Check the best out for smart visitor management system out here –
- Enhances Office Productivity
- Secure Visitor Check-In Process
- Faster Log-in of Visitors
- Notify Hosts Instantly
- Better Safety, Security, and Privacy
- Customize Visitor Badges
- Cloud-based Visitor Logbook
- Simple and Intuitive
- Gain Insights & Detailed Reporting
Let’s address each of the amazing feature in detail…
The Visitor Management System is designed to enhance workflow and to overcome two major challenges in your workplace.
And, these two are – the receptionist being stuck with numerous visitors & various interruptions at the reception area at the same time. In organizations that do not have receptionists, interruptions can cause huge chaos. And, it harms employees’ work efficiency.
The automated VMS simplifies the life of everyone. It streamlines all processes & makes visitor registration easy and quick.
Enterprises or organizations with large premises such as hospitals, plants, government places, or ports where a large number of individuals visit on a day-to-day basis, documentation of all visitors becomes essential.
The conventional paper-based visitor log-books have remained as the bygone at such premises with the introduction of biometric identification technology-based electronic visitor management system.
The biometric-based visitor management system enrolls & identifies every guest by their physical attributes such as fingerprint and facial images. The biometric visitor registration app offers utmost accuracy, high-level security, and saves time for visitor identification procedures.
The front desk has to be able to process entries faster without the need to make manual entries. This is particularly useful when hosting seminars & events that would see the high footfall.
Employees can have their guests registered ahead of time; it helps avoid complex registration processes.
A superior visitor management solution ensures the hosts are informed about visitor arrivals, regardless of their destination.
Whenever the guests complete their check-in procedure via the visitor management solution, various automated notifications are sent as Emails, SMS, Push Notifications, etc. to inform hosts of visitor’s arrival.
Once notified, the hosts can either send the communication messages to the visitor management system to notify awaiting guests of delays or they can begin traveling towards reception for guest collection.
By creating the direct communication channels between hosts & visitors, this attribute can be used to reduce visitor’s time spent waiting at reception & also improve visitor first impressions with a user-focused, self-service check-in procedure.
You have to keep in mind, when the guest arrives at your premises, be your potential clients or contractors, you are responsible for the safety & security. This responsibility comprises data security along with safety practices during this COVID-19 Pandemic.
Moreover, opt for visitor management which comes with the attribute of contactless visitor sign-in, & the capability to screen each visitor with critical questions for value-added safety of your workers, & eventually lower the risk of spread of the virus.
Pick the VMS which lets you safely and securely uphold any data the guest provides, including their contact details, health status, and so on. The paper-based visitor management is not sufficient, as they are susceptible to breaches, & the data can easily be stolen.
On the other hand, the visitor management system with easy dashboard access adds an extra layer of safety which helps well-organized reporting, tracking, data privacy, and security.
The final stage of the Visitor Management system check-in procedure is badge printing.
Regardless of whether the guest pre-registers or completes their check-in on arrival, customized ID badges are printed in seconds as part of the smart Visitor Management system.
In some cases where access control integrations have been made, ID badges are scanned to gain access to zones that have been configured to grant the authorization.
The purpose of the visitor logbook is to maintain a record of every visitor who checks in and checks out. The digital visitor logbook has ‘n’ numbers of advantages over the traditional paper version. It is available from any web-based device.
In case of emergency, like evacuation, numerous employees can access from their phones, tablets, or computers. It will store reasons for visits, visitor photos, host employees, e-Signed documents, time out, time in, and so on. And, it maintains privacy.
Visitor management is not a well-defined problem; so, the solution needs to be simple yet effective. You must be capable of set-up & run your visitor management solution without the help of a technician, & in a quick time.
Also, the visitor management system must provide you with the freedom to customize anytime. It means that you would need a user-friendly dashboard.
The visitor management system offers detailed visitor reports that provide employees with visual insights which help to improve role functions inside the organization.
However, GetVeris visitor management system is implemented to Peters Surgical and they are doing great into medical device manufacturing and supplying for there visitor with the visitor management software’s.
Search criteria like Visitor Type, Departure Time, Entry Time, Visitor Name, & Access Authorization are offered in real-time to help receptionists, security teams, & other employees to identify data trends.
For instance, the facility managers can recognize the peak visitor traffic hours to identify the facility areas which might need more resources during certain times of the day.
Take Away
A digital Visitor Management System is the future of maintaining visitor records & it can do more than a person can. The manual Visitor Management System is not fool-proof, & it is difficult to maintain, time-consuming to manage, and effectively document things.
Furthermore, it does not offer adequate protection to your business needs from unwanted visitors. Veris’s VMS is an efficient alternative to traditional visitor books, timesheets & digital registers. Make a perfect first impression with a user-friendly Veris’s visitor management system and get better security, visibility, and reports.
